Incomplete, Change of Grade Procedures, and 'X' grades
Incomplete Grades
The grade Y (authorized incomplete) given at the end of
a term indicates that the instructor, with the approval
of
the Student Affairs Committee, has agreed to withhold a final
grade until the assigned work is completed. In
order to request an incomplete the student should complete
a Student Affairs
Petition Form (PDF Format) or Student
Affairs Online Petition Form, have the instructor sign the form, and then
forward to the
SCS
office
in Chicago
or Evanston.
A request for an incomplete should be a rare occurrence.
An incomplete is meant to allow for crisis management only
and
not for routine time management, management of an overload
of courses or to allow more time to improve a grade. Students
should request an incomplete only when a circumstance has
made it difficult or impossible to complete work due at
the
end of the term.
It is the instructor's decision to grant an incomplete and
to determine how soon the work must be completed. In bachelor's
degree and PDPs, the maximum amount of time granted is 10
weeks; in most cases the instructor stipulates a shorter period.
Failure to complete all assignments within the time period
specified results in a Y grade that remains on the student's
permanent record and is counted as an F in his/her GPA.
Students must request the incomplete before the final exam.
If students do not obtain the instructor's permission
for an incomplete, they are assigned a grade of X (unauthorized
withdrawal). The X grade counts as an F in the GPA.
When instructors submit their final grades for the term,
they advise SCS of the work to be completed by students who
have received incompletes. The work must be turned in to either
SCS office, not to the instructor. If students have exams
to complete, they should call either SCS office to verify
that the exams are on file and to schedule an appointment
to complete them. Completed work, including examinations,
is sent to the instructor with a request for a final grade.
Instructors do not have the authority to change this policy.
Change of Grade Procedures
Students must submit completed work
to, or take exams in, either SCS office. Work should not
be submitted directly
to the instructor. The SCS office will send completed
work, including examinations, to the instructor along
with a Change of Grade Report form. The Change of Grade
Report should be dropped off at the SCS Registration
Office in Chicago, Wieboldt Hall, 6th floor, or faxed
to Registration at (312) 503-4942. After the grade has
been received by the SCS Office, the student will be
notified. Contact the SCS Registration office at (312)
503-6950 with questions about change of grade.
"X"
grades
"X" indicates that the student has failed
to complete the course and has failed to secure your
permission to
take an incomplete. This failure may exist because the
student unofficially withdrew at some point during the
semester (e.g. stopped coming to class), failed to complete
enough work to merit even the grade of F, or the student
missed the final exam without giving advance notice.
When you enter a grade of "X" for a student
during online grading, you must also complete a Form
for Submission
of X Grade (PDF Format) and submit it to the SCS
Registration office in Chicago, Wieboldt Hall, 6th floor,
or via fax
at (312)
503-4942. Contact the SCS Registration office at (312)
503-6950 with questions about submitting a grade of "X."
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