Managing Exams (Undergraduate Only)

Scantron Testing

The Office of the Registrar at Northwestern University provides OMR scanning of exams (Scantron) and surveys for instructors. Simple multiple choice test scanning, which returns both the answers the students chose, as well as the number correct, is available. Instructors teaching in Evanston can use the Scantron service through the Office of the Registrar in the Rebecca Crown Center, by appointment only. Instructors teaching in Chicago can use the service in Evanston, or, if more convenient, contact Jamilee Polson at j-polson@northwestern.edu to arrange for Scantron use on the Chicago campus.

Registrar does not provide statistical analysis for exams. For more information about using Scantron tests in the classroom, please visit the OMR Scanning page on the Registrar's website.

Make-Up Exams

Undergraduate students who have missed an exam in a course may make up that exam outside of class time in one of the SCS offices if the make-up exam has been arranged in advance with the instructor.

Students who have been given accommodations for the taking of exams by the Office of Services for Students with Disabilities must make arrangements through that office. See Services for Students with Disabilities for more information.

Otherwise, make-up exams that have been arranged with instructors are proctored through the SCS offices in either Chicago or Evanston. There are three exam appointment times available weekly.

CHICAGO
Wieboldt Hall
339 E. Chicago Avenue

Chicago make-up exam hours:

Mondays between 2:00 pm and 5:00 pm
Fridays between 9:00 am and 12:00 pm

EVANSTON
SCS Office
405 Church Street

Evanston make-up exam hours:

Thursdays between 2:00 pm and 5:00 pm

Instructors should follow these steps to set-up and confirm a make-up exam for a student:

• To arrange a make-up exam time and proctoring once the make-up exam has been approved for student, email one of the Undergraduate program Academic Coordinators, either Megan Powell or Jamilee Polson, and copy the student on the email: m-powell2@northwestern.edu or j-polson@northwestern.edu
• The student will contact the Coordinator to select and reserve an exam time (the Coordinator will follow up if the student does not make contact).
• The Coordinator will contact the instructor with the exam time.
• Instructors should send the exam (email or drop off a copy) to the Coordinator.
• Based on make-up exam time that's been reserved, the Coordinator forwards exam to appropriate proctor, along with instructions, name of student and contact information, instructor's name and contact information, course number and title, day/time agreed upon, and allowed time.
• Once an exam time is reserved, the student will receive email confirmation of the exam day/time, as well as the name and contact information of the SCS staff member who will proctor the exam.
• From this point on, students should contact the exam proctor if unable to make scheduled time
• Student arrives at agreed upon time, asking for proctor. If student is late, the time for exam will not be extended.
• Students follow directions given by instructor. All bags, purses, notebooks, texts, cell phones, etc. must be stored in closet or cubicle while student is completing exam, unless otherwise approved by instructor (e. g., open book tests).
• After exam is completed, proctor will photocopy exam to return to Academic Coordinator and mail original exam to instructor.
• Email confirmation of the exam's completion by the student will also be sent to instructor.