Accessing Northwestern Systems

Before you gain access to any of the Northwestern systems, you must first submit the following payroll forms, which will trigger your faculty appointment. You cannot use our course management system (Blackboard), access your class roster, or use an NU email without submitting the information below. Please submit these forms no later than 1 month before the start of the quarter you'll be teaching. The forms must be processed through several Northwestern University departments and take time to process.

New Faculty

If you are new to Northwestern University's payroll system, you must complete the following forms. These forms should be submitted at the front desk of the Chicago or Evanston SCS office.

• Personal Data Form: http://www.northwestern.edu/hr/payroll/PersonalDataForm.pdf
• Federal W-4 Form: http://www.northwestern.edu/hr/payroll//fed-w4.pdf
• IL-W-4 Form: http://www.northwestern.edu/hr/payroll/Il-w4.pdf
• Direct Deposit Form: http://www.northwestern.edu/hr/payroll/DirectDeposit.pdf
• I-9 Form: http://www.northwestern.edu/hr/payroll/i-9.pdf (Identification is required when submitting the I-9; either a current passport or a current drivers license with social security card or birth certificate.)

PLEASE NOTE: Under the Immigration Reform and Control Act of 1986, all new employees must present proof of eligibility to work in the United States. Employees must provide original documentation to complete the I-9 as listed on back of form I-9

New Online Faculty

If you are an online faculty member residing outside the Chicago area, you must take the following additional steps to validate the information for you I-9 application:

1. Complete Section 1 - including name, address, date of birth, social security number, signature and date.
2. Present proper documentation - (one item from list A) OR (one item from list B and one item from list C) to a notary public. The documents must be copied and the copies notarized.
3. Mail original I-9 form, along with notarized copies of documentation to:

Lorraine Thomas
School of Continuing Studies
Northwestern University
339 E. Chicago Avenue, #708
Chicago, IL 60611

If any section of the form is not completed, or any part of the process is skipped, payroll will not be able to complete your appointment.

All Returning Faculty

You may check at any time to make sure your NetID is still active. Simply go to the NUIT website at http://www.it.northwestern.edu/netid/ and click on “Check NetID status.”