Visiting Students

Adds, Drops, and Withdrawals

Students who have registered for a course are considered to be enrolled for its duration, and are expected to attend all sessions of their registered courses. Excessive absences do not signal a student's intent to drop or withdraw, and is cause for failure in the course. The student is also responsible for any tuition balance remaining on their account. Therefore, students wishing to change their registration in any way - by adding or dropping a course - must do so through the SCS Registrar's office. Only the SCS Registrar's office may process registration changes. Do not contact the course instructor, Office of Student Accounts or the Office of the Registrar on the Evanston campus regarding adds, drops and withdrawals.

SCS Registrar
School of Continuing Studies
Wieboldt Hall, Room 612
339 East Chicago Avenue
Chicago, Illinois 60611-3008
Phone: 312-503- 6950

Fax: 312-503-4727

The following policies apply to all changes in registration:

• Registration changes of any kind (adds, drops, or withdrawals) are accepted in writing only. Do not contact the instructor or Office of Student Accounts regarding registration changes . Only the Office of the Registrar can process registration changes. Please keep dated copies of any correspondence with the registrar.
• You may add a course until up to its second class meeting. Tuition for added courses must be paid in full at the time of the change.
• Failure to attend a course does not constitute a drop or withdrawal under any circumstances and incurs a failing grade (F) on official transcripts.
• You may drop a course up to its midpoint without incurring a failing grade.
• You may withdraw entirely from Summer Session by filling out the Cancellation/Withdrawal Form available in the Office of the Registrar. If 60 percent of the course has elapsed on the date of withdrawal, the course remains on your transcript with a notation of W (withdrawn).
• You may not drop or withdraw from a course after it has ended.
• Students who drop courses or withdraw from Summer Session may be eligible for a tuition refund, less any non-refundable fees and deposits. Please see the Refund Policy and Schedule below.

To add or drop a course in person:

1. Complete and submit a Change of Registration Form (PDF Format) to the SCS/Summer Session office in Evanston, or at the SCS Registrar in Chicago.
2. Make any required payment if you are adding a course.
3. Retain a copy of the form for your records.

To add or drop a course by mail or fax:

1. Complete a Change of Registration Form (PDF Format), also available at the SCS/Summer Session office in Evanston, or the SCS Registrar in Chicago.
2. Mail payment (check or money order) to the SCS Registrar at Wieboldt Hall, Room 612, 339 East Chicago Avenue Chicago, Illinois 60611-3008 or fax payment (credit card payments only) to 312-503-4942. If you fax a request to add a course, no registration change is made until payment is received.
3. E-mail onlinereg@northwestern.edu to verify receipt of your registration change request.

Refund Policy and Schedule

While the tuition deposit and fees (including the registration fee) are not refundable under any circumstances, students may be eligible to receive a full or partial tuition refund. Northwestern University's refund policy is based on the percentage of time (number of days in the session, including weekends and holidays) that you were enrolled as a student in your class. The Office of Student Accounts considers the date of the drop in CAESAR or the date the completed Change of Registration form is received at the SCS Registrar's office to be the effective date in making financial adjustments.

In general, if you drop or withdraw:

• Before the course begins, 100% of the tuition is refunded.*
• When or before 10% of the course has elapsed, 95% of the tuition is refunded.*
• After 10% and when or before 25% of the course has elapsed, 75% of the tuition is refunded.*
• After 25% and when or before 50% of the course has elapsed, 50% of the tuition is refunded.*
• After 50% of the course has elapsed, no refunds are given.

*less any non-refundable fees and tuition deposits

During the Summer Session, classes meet for various durations and have start and end dates throughout the summer. Please consult the Office of Student Accounts for help in determining and requesting your potential refund.

Office of Student Accounts
555 Clark Street
Evanston, IL 60208
847-491-5224
www.northwestern.edu/sfs